When multitasking, you can lose up to 40% Productivity -
Professor Earl Miller, Neuroscientist: Massachusetts Institute of Technology.
We all feel time poor at one time or another. Feeling overwhelmed as our tasks increase, sometimes it can be hard to decide what to do first! Everything is important. Everyone is urgent and is competing for our time. At the end of the day, we can feel exhausted and as though we have been running around in circles not accomplishing much.
I get it. This used to be me and my clients. We can find ourselves back there from time to time. Yet, now we have the tools to regain control and clarity.
Don’t worry, I got you!
In this blog, I will share some tools and tips to help get you back on track.
To start, you need to get it out of your head.
Think of your to-do lists, ideas, and everything in between that keeps running around your head.
Your mind keeps going back and forth to the same thing because it tries to find solutions and it doesn’t want to forget anything.
Here are three ways in which you can do that:
1. A Spider Diagram
A spider diagram is a visual diagram that helps you organise tasks and ideas. On a piece of paper layout your ideas while connecting or linking the related items through lines.
Being a visual person this is one of my favourite ways to brain dump. Using my colouring pens keeps my creativity and attention in one place. This also helps me to identify any missing pieces/tasks or obstacles and make a plan.
Now that you have it out of your head, you will find you will have more mind power for other things.
There are lots of studies about the relationship between writing and memory. The main finding is that writing things down rather than typing helps with the retention of information.
2. Strategic To-do List
Now we have it out of our head, let’s make a strategic to-do list! You will need a piece of paper and some post-it notes.
This method is known as the Eisenhower Matrix. It is an effective way to prioritise and manage tasks and your time.
When you write your to-do list, you have to sort it out into four priority levels:
High Important & High Priority
High Important & Low Priority
Low Important & High Priority
Low Important & Low Priority
Let’s do this - Draw a quadrant on a piece of paper.
In the bottom left corner write low.
On the bottom right corner, write high.
On the top left corner, write high.
On the left vertical write urgent and the bottom horizontal write important.
Now write one task on one post-it note and place rate it and place it in the corresponding square.